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Landlord and Property Information Questionnaire

We are excited to welcome you to HomeVault Property Management where we: 1. assist you with minimizing the risks associated with being an investment property owner and 2. assist you with maximizing the long term returns associated with being an investment property owner.

Rental Property Ownership Classification
If you would like ust ot manage more than one unit for you, please fill in a separate questionnaire for each unit.
Is this property owned by a corporation, such as an LLC?*
Corporate Information
Name of the Corporation
Primary Responsible Party for the Corporation
First Middle Last
Corporate Email Address
Corporate Phone
Corporate Street Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Primary Property Owner Information
Enter the contact information for the primary contact for this property. You will be given an opportunity to provide contact information for multiple property owners.
Primary Owner
First Middle Last
Primary Owner Home Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Primary Owner Email
Primary Owner Mobile Phone
Primary Owner Home Phone
Are you the sole owner of this property?*
Secondary Property Owner Information
Enter the contact information for the primary contact for this property. You will be given an opportunity to provide contact information for multiple property owners.
Secondary Owner
First Middle Last
Secondary Owner Home Address
Leave blank if same as primary owner home address.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Secondary Owner Email
Secondary Owner Mobile Phone
Secondary Owner Home Phone
Third Property Owner Information
Third Owner
First Middle Last
Third Owner Home Address
Leave blank if same as primary owner home address.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Third Owner Email
Third Owner Mobile Phone
Third Owner Home Phone
Additional Owner Information
Additional contact who is not an owner?
Is there an additional contact that you would like us to communicate with about your property but is not actually a property owner?
Additional Contact who is not an owner
Additional Contact Name
First Middle Last
Additional Contact Email
Additional Contact Mobile Phone
Additional Contact Home Phone
Previous Property Management Company*
Did you have your property under management with a property management company prior to applying with HomeVault Property Management?
Please provide the name and contact details for the previous property management company in the box below
Rental Property Information
Enter the requested information regarding your rental property.
Rental Property Address*
Street Address Address Line 2 City State ZIP Code
Is the property a part of a Home Owner's or Condo Association?*
Year Built*
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Property Type*
Number of bedrooms*
Number of bathrooms*
Number of half bathrooms*
Square footage*
Parking Type*
Enter the Type of parking provided with this property
Amount of Parking Spaces*
Assigned Parking Space Numbers*
Enter the assigned parking space numbers that are available with this property
Storage Spaces*
What type of additional storage spaces are included with this property?
Assigned Storage Spaces
Enter the assigned storage space numbers that are included with this property.
HVAC systems
What type of heating and cooling systems are in place?
- Central AC
- Window Units
- No AC
- Evaporative Cooler
- Heat pump - electric
- Baseboard heating - electric
- Gas heating
- Oil tank heating
- Gas Water Heater
- Elctric Water Heater
Does the HVAC system need to be winterized?
Keys
Please note that if the unit is vacant we will be removing the lock on the front door and replacing it with a keyless system (unless any HOA rules prohibit that). The existing lock on the front door will be discarded (we do not store the locks) and all other locks will be replaced with smart locks keyed to our master key system.
Which keys and passes will you provide?*
- Property (house or condo) door keys
- Building key
- Building FOB
- Building pass card
- Mailbox key
- Shed
- Crawl space
- Alarm FOB
- Parking pass
- Pool pass
- Garage remote
- Garage keypad code
- Gate code
- Building code
Mailbox key information*
Garage keypad code information
Gate code information
Building code information*
HOA or Owners Association Information
If the property is a part of an HOA or an Owners Association complete this section. Providing this information will allow us to provide better care for your property.
Name of Association*
Association Management Company*
Primary contact at Management Company
First Last
Association Management Company Phone
Association Management Company Email
Please upload here any HOA documentation, such as House Rules, By-Laws, CC&Rs etc.
Drop files here or
Current Occupancy Status
What is the current occupancy status of the property?*
If Owner Occupied - when will the unit become vacant?
Date Format: MM slash DD slash YYYY
If Tenant occupied - please upload here the lease, application file, ledger, move in inspection and any other applicable documents
Drop files here or
Utilities
Electricity*
- (paid by LANDLORD) Included in HOA
- (paid by LANDLORD) NOT included in HOA
- (paid by TENANT) Not included in HOA
- Not Applicable
Gas*
- (paid by LANDLORD) Included in HOA
- (paid by LANDLORD) NOT included in HOA
- (paid by TENANT) Not included in HOA
- Not Applicable
Heat*
- (paid by LANDLORD) Included in HOA
- (paid by LANDLORD) NOT included in HOA
- (paid by TENANT) Not included in HOA
- Not Applicable
Water / Sewer*
- (paid by LANDLORD) Included in HOA
- (paid by LANDLORD) NOT included in HOA
- (paid by TENANT) Not included in HOA
- Not Applicable
Trash*
- (paid by LANDLORD) Included in HOA
- (paid by LANDLORD) NOT included in HOA
- (paid by TENANT) Not included in HOA
- Not Applicable
Garbage collection schedule*
Please provide details about trash collection day(s) and frequency, as well as any other useful information. For example: weekly on Mondays, recyclables every other Tuesday, trash bin located behind neighboring building etc.
Cable Television*
- (paid by LANDLORD) Included in HOA
- (paid by LANDLORD) NOT included in HOA
- (paid by TENANT) Not included in HOA
- Not Applicable
Satellite Television*
- (paid by LANDLORD) Included in HOA
- (paid by LANDLORD) NOT included in HOA
- (paid by TENANT) Not included in HOA
- Not Applicable
Internet*
- (paid by LANDLORD) Included in HOA
- (paid by LANDLORD) NOT included in HOA
- (paid by TENANT) Not included in HOA
- Not Applicable
Pets
Are there any HOA restrictions on the number and size of pets? We will accept up to 3 pets per unit.
Dogs allowed*
- Small dogs only
- Large and small
- No dogs allowed
Cats allowed*
- Yes
- No cats allowed
Comments regarding pets
Amenities
Unit amenities
- Washing Machine
- Washer Hook-up
- Dryer-Electric
- Dryer Electric Hookup
- Dryer-Gas
- Dryer Gas Hookup
- Disposal
- Refrigerator
- Built-in Microwave
- Double Oven
- Range Electric
- Range Gas
- Stainless Steel Appliances
- Dishwasher
- Fenced Yard
- Fireplace - Decorative Only
- Fireplace - Gas
- Fireplace - Wood
- Balcony
- Deck
- Granite Countertops
- Irrigation System
- Master on Main Level
- Pool
- Pool Care Included (please provide contract details)
- Storage Unit
- Trash Compactor
Community amenities
- Community Fitness Center
- Community Golf Course
- Community Lawncare Included
- Community Playground
- Community Pool
- Community Tennis Court
Other amenities
Please provide any other amenities here, or any details about the age, make and model of appliances provided.
Mortgage Information
Is there a mortgage on the property?*
- Yes
- No
FHA Mortgage?*
- Yes
- No
- I don't know
Mortgage Details*
Please provide mortgage details here: mortgage company, original year of purchase, original mortgage amount, current mortgage balance, current mortgage monthly payment.
Property Insurance Information
You are required to obtain an insurance policy specifically for rental property, which is different than a policy for homeowners. We have licensed insurance agents on staff that exclusively focus on landlord insurance, just let us know if we can help! If you would prefer to provide your own insurance, please ask your agent to add us HomeVault Property Management, LLC an "Additional Insured" to your policy and answer the following questions.
Do you have your property insurance information available?
Upload Insurance Policy*
Drop files here or
Maintenance Information
Please provide as much of this maintenance information as possible so that we can better care for your property.
Air Filters
How many air filters and what sizes? For example: "2 filters. 20x20x1 and 20x30x1
Main Water Shut-off
Where is the main water shut-off location
Plumbing Clean-Out Location
Do you have a pest control or termite services contract on this property?
- Yes
- No
Pest control or termite services contract details
Pest Company Name, Phone/Email address, Next Service date, Service Frequency
Do you have an irrigation system service contract on this property?
- Yes
- No
Irrigation system service contract details
Irrigation Company Name, Phone/Email address, Next Service date, Service Frequency
Any Immediate Needs?
Any repairs or improvements that you would like HomeVault Property Management to coordinate right away or especially prior to marketing the property?
Does the property have an alarm system?*
Alarm Information
Alarm Location
Arm Code
Disarm Code
Is the Alarm Monitored?
If monitored please provide the name of the service provider
Phone Number of Service Provider
if monitored what is the security word, in case the alarm is triggered?
Property Preservation
Gutter Cleaning Service & Annual Exterior Inspection*
- My property is a townhouse or condo and the roof, gutters and the exterior are not my responsibility.
- My property does not need gutter cleanings either because I have no gutters, no trees or gutter guards.
- My property has gutters I am responsible to maintain and I understand HomeVault Property Management will coordinate this service on my behalf annually.
HVAC Coil Cleanings*
Annual or semi-annual HVAC coil cleaning will add years to your HVAC system (paying for itself). Proactive service is cheaper than reactive and also keeps your tenants happy and ready to renew.
- I see the value in this service and would like more information.
- I understand the risks of shortening the life of my HVAC but would still like to decline this service.
Full Service Lawn Package*
Tenants are responsible to mow the lawn, but they only do the bare minimum. Over time, weeds take over the lawn and shrubs and ornamental trees become overgrown and unsightly. Utilizing a full service lawn package preserves the excellent curb-appeal you need when it is time to re-rent or sell.
- I see the value in preserving my curb appeal and would like more information.
- I understand the risk in my property losing value but would still like to decline this service.
- My HOA maintains my lawn.
- My property is in a condo building and/or has no lawn.
Sprinkler system*
- This property has a yard / lawn sprinkler system that needs to be winterized and turned back on in the spring. I would like HomeVault to coordinate this activity for me.
- This property has no yard / lawn sprinkler system.
How did you hear about us?*
Please enter how you heard about HomeVault Property Management.
Who referred us to you?*
Please let us know who referred us to you so that we may properly thank them.
Which broker referred us to you?*
Please let us know what real estate broker referred us to you so that we may properly thank them and send them our broker referral package.
Thank you for taking the time to complete this form. The information you provided will help us properly manage your property in accordance with our two guiding principles: 1. Assist you with minimizing the risks associated with being an investment property owner and 2. Assist you with maximizing the long term returns associated with being an investment property owner. We will use this information to prepare your management agreement and associated documents. If your property is, or will soon be, vacant, we will schedule a time for us to conduct a comprehensive evaluation of your property, install a keyless smart lock if allowed, and have our professional photographer shoot photos and video and roll out the marketing on your property. We look forward to working with you and you will hear from us very soon!

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Rental Property Ownership Classification

Corporate Information

Primary Property Owner Information

Secondary Property Owner Information

Third Property Owner Information

Additional Owner Information

Additional Contact who is not an owner

Rental Property Information

Keys

HOA or Owners Association Information

Current Occupancy Status

Utilities

Pets

Amenities

Mortgage Information

Property Insurance Information

Maintenance Information

Alarm Information

Property Preservation